Create your own or join an existing event
Your guide to creating or joining an event
This guide is also available as a pdf to download or print
Step 1. Campaign / Event Name
Your event name should describe what you are planning to do. Adding your name, the location of the event and the date can help visitors to identify what your event is about.
If you are joining a large team event please start your event name with your name i.e. Bill's Shine London Walk Sept 2018
Please note you are not able to amend your event name once saved but if it does need changing, please contact us and we can do it for you (this is something we are hopeful of changing in the future).
Step 2. Short Description
Your event will appear on our website with many others. This short description (20-30 words) should tell visitors the important information about your event, which will encourage them to click through to your event page.
Step 3. Fundraising Goal
If you have a goal amount you would like to raise with this event, enter it here and our website will track donation amounts and let you know how your fundraising is going. If you do not have a specific goal for your event, just leave this field empty.
Step 4. End Date
If your fundraising activity is time dependent, you can choose an end date when the event closes and stops taking donations. If you would like your event to run indefinitely (not recommended for most), leave this field blank. Most fundraising pages close a month or so after the event has finished.
Step 5. Type of Campaign / Event
This option allows you to choose the category of the type of event you are creating i.e. if you were doing a skydive, golf tournament etc, select Sport from the drop down menu.
If you are fundraising as part of a larger event organised by Cancer Ninjas, it is very important to choose the specific event from the drop down list e.g. Shine London Walk 2017. By choosing this it means your own event page will be shown as part of the team page, and your fundraising total will be displayed as part of the teams fundraising total.
Step 6. Full Description
The full description appears on your event page. This area gives you the ability to describe the event you are planning. The more information you add to this section, the more likely you are to receive donations. Information such as the activity, what you plan to do, how long the activity will take, and what fighting cancer means to you and your family, will help make your event page more successful. If you have a personal story to tell about cancer, here is the place to do it, don't be shy.
If you wish to include some web links in your content they will not be clickable, your supporters will have to copy and paste them into their browser. However if you contact us we can enable these links for you.
Step 7. Featured Image (.jpg or .png)
If you only had one picture to describe your event, this is the place to upload it. The better the picture, the more likely a visitor will click through to your event and make a donation. It's definitely worth spending a little time finding a good quality picture to represent you, the event and Cancer Ninjas. In general, images which do not contain text you need read are best, as they display differently across multiple devices which makes choosing the right size difficult.
Step 8. Gallery (.jpg or .png)
You can upload up to five extra images using the gallery field to show visitors more of what your event is about. You can also add these extra pictures later or perhaps as updates whilst training or preparing for your events big day. Your images should upload as you see them on your own device but if not just upload them in the wrong orientation and contact us and we can rotate them for you.
Step 9. Video
Your event can be even more successful if you add an engaging and motivating video. Our website allows you to add a YouTube video which will show on your new event page. Simply paste in the YouTube web link for your video to this field, and once you have saved your page, a thumbnail of the video will then display for you to play and test.
Step 10. Your Details
This section allows you to update your personal details if required when creating your new event. The only information that will show on your event page is your username (created when you registered), profile picture and bio.
If you did not add your own user profile picture or bio when you created your account, you can do this now. Remember your bio is personal about you, and part of your profile across all your events, so best not to be event specific.
Step 11. Saving and Submitting your event
- Save and Preview - To save your changes and preview your event before publishing it (recommended!), click the 'Save and Preview' button at the bottom of the event creation form. Once you have previewed your event follow step 2 next.
- Edit Campaign - Once you have previewed your new event, go back to nearer the top of the form and click the 'Edit Campaign' link. You need to do this even if you are happy with what you have previewed (yes sorry the site developers know this is a bit quirky!). If you wish to edit your event again then you can do so now. If you are happy with the look and content of your event, then follow step 3 next.
- Submit Campaign / Event - Once you are happy with your event, you can submit it to us by clicking the 'Submit Campaign' button at the bottom of the form. Once submitted, the event will be visible to the public, and you can start promoting your page to friends and family straight away. You will receive an instant emailed confirmation of your event submission, along with the unique web address / link for you to share with everyone by email and social media, so as to get your fundraising started. If you do not get this email, check you spam / junk inbox.
Step 12. Sharing your event to Facebook
Once your event is live, click the Facebook share button underneath your events featured image. Simple!
Step 13 Updating your event once submitted.
If you would like to update your event after submitting it, just visit the actual event page and click 'Edit Campaign' (if you are logged in) or login to your 'Ninja Dashboard' where you will see all your events listed. Again, click the 'Edit Campaign' link next to the event you wish to amend.
Step 14. Posting ongoing updates during your event.
Now your event is up and running you can keep updating it (like a blog), perhaps how your training is going, who you are training with etc, to keep people engaged and interested in coming back to your page to visit.
Just follow step 13 again and near the bottom of the form you will see the 'Updates'
Your supporters can also post comments on your event page to which you can reply and join in the banter!
If you have any other questions about creating your event, simply email us at firstname.lastname@example.org and we will get back to as quick as we can.
Do also check our FAQ's.
Now you are logged in to your Cancer Ninjas account, you can create your event / campaign page which is a great way to publicise your fundraising activity. Whether you are joining us in a large sponsorship event, or arranging your own coffee morning, your page will tell people what you plan to do, and allow them to make a donation towards the fight against Cancer.
If you need some help filling out this form, please click on our event guide above to see essential tips. You can also print or download it as a PDF when open: